Københavns VUC (KVUC)
Digital signage creates an overview in the learning environment
KVUC has implemented a digital signage solution from Delfi Technologies, which streamlines room management and provides both staff and students with a quick overview of rooms, meetings, and people – all updated in real time.
With many rooms and frequent schedule changes, it is crucial for KVUC to ensure accurate and clear signage without using paper and manual systems.
The wireless room signs are integrated with both Outlook and Ludus Web and update automatically, creating structure in a busy everyday environment.
– With several hundred signs in operation, we avoid printing and manual updates. The system saves time and minimizes confusion, says Nicklas Kjær, Technical Service Manager at KVUC, and continues:
– The digital setup makes it both easy and fast to update room signs – especially when there are changes in staff or rooms.
"With several hundred signs in operation, we avoid printing and manual updates. The system saves time and minimizes confusion. The digital setup makes it both easy and quick to update room signs – especially when there are changes in staff or rooms."
Customized signs for different rooms
- Offices: Show which employees are seated where – easy for colleagues and visitors.
- Meeting rooms: Show availability based on Outlook bookings – red sign when the room is occupied.
- Classrooms: Show the daily schedule via Ludus Web – automatically updated when timetable changes occur.
Updating directly from the mobile phone
A major advantage of the digital room signage solution is that staff can update the signs directly on-site via an app (BreeceGo) on their smartphone.
– It makes a huge difference in everyday life that we can just take the phone out of our pocket and change a sign immediately. If you walk past a room and notice something is wrong, it can be corrected on the spot – without having to go back to the office or log onto a PC. It saves both time and frustration, says Henrik Schmidt, IT Administrator at KVUC.
Ludus integration: Overview for students and teachers
Through the integration with Ludus, the teaching schedule is automatically displayed on the signs outside the classrooms. Schedule changes are continuously updated, so students and teachers always have access to the latest information. This saves time and makes navigation in the building easier.
Ludus is an administrative system for youth and adult education, handling schedules, student data, grades, attendance, and exams. The system provides administration, teachers, and students with a complete overview via a user-friendly web portal.
– It has been a pleasure working with Delfi Technologies on the integration with Ludus. When you work with people who really know what they are doing, things just run more smoothly – and that has definitely been the case here, explains Mik Helmich, Head of IT and Facilities at KVUC.
Outlook integration: Meetings with one click
Meeting room booking takes place directly in Outlook – you simply select the time and room. The meeting is then automatically displayed on the corresponding sign. If the room is occupied, the sign changes color to red, clearly showing that the room is not available. This creates better flow and fewer misunderstandings.
About KVUC
KVUC (Copenhagen Adult Education Centre) is Copenhagen’s largest adult education center, with 300 employees and more than 6,000 students in 2024 – equivalent to 2,200 full-time students. KVUC offers flexible and qualifying educational programs for young people and adults at 9th–10th grade and upper secondary levels, as well as dyslexia instruction, targeted vocational courses, and teaching for young people with autism spectrum disorders.
The programs are offered both as classroom-based teaching and as individual online learning. KVUC is an independent educational institution under the state and the largest single provider of students to the University of Copenhagen.
RELATED CASES
Want to know more?
Contact us today and we'll be happy to get back to you
